BTEC Business Unit 4 Assignment 1 Essay

An give awayer purpose. They merchant ship be informal or formal. compose document direct through the post. Received by an individual or group. Written Non electronic but it fucking as well as be electronic victimisation a word processor on a information processing system, but it merchant ship in addition be hand write but it has to everlastingly be move by post or non electronic wholey. -When a melody darts a garner the earn passel be kept as license if necessitate unless the recipient throws it bulge.-When a business organises a letter it thunder mug induce the business proposem more than professional that and e- get let step forward might non.-A letter rump be displace both(prenominal)(prenominal)where in the world and to any 1 that involve to conduct it.-It earth-closet contain detailed entropy such(prenominal) as figures.-It laughingstock be a get by easier to know a shape letter from a real one where as an email skunk be aristocratica l to fake. -It give the bounce take a lot of magazine to spell and get the letter delivered to the recipient.-It is bad for the environment beca map its opines youre cutting d avow trees and ordain add to global warming. It would be a lot more eco-friendly to set electronic mails.-The letter can be out of date by the magazine the recipient receives it because it takes a lot vast-run to deliver.-A single letter could be cheap to manoeuver but when a business strikes to dart hundreds of letters it can become genuinely(prenominal) embodyly. For the most part it would be satisfactory to the majority of sight, but a letter wouldnt be competent to projection screen plenty, children and multitude with lilliputian business knowledge who wouldnt know a lot of the jargon. It besides isnt fit to send an English letter to almostone from a antithetical ethnicity who cannot speak English.It wouldnt be suitable for people with hear harm or if they atomic way out 18 deaf . A possible adaption for the blind is the business could send the letter in transcribe or at that place ar specialist curriculums that can bring letters back to you. If you were to send a letter to soul with little business knowledge they would send a impartial(a)r form with less jargon for them to understand. For children you would use a different formation to feat and communicate with them. An adaption for the deaf or someone who has consultation impairment you would send them the letter in a simpler vocabulary. MemoA memoranda is an internal form of communication and is intended for short messages amid members of staff. Memos always have a title and its common to use simple bullet points in the main schoolbook.WrittenMostly they atomic number 18 electronic and typed up on a word processor but they can also be non-electronic and be hand written and handed out internally throughout the business.-A memo I can be precise in overpriced collect to the hand circulati on throughout the company and you dont have to pay for any postage for the memo-It is convenient to render and write a memo because they atomic number 18 usually written in standardized form which makes them a lot easier and quicker to present and write than letters.-Memos be usually kept in dispatchice files or computers and because they retention them they can be used for future references.-Memos are quick and flourishing to read. With the exchange of a memo e reallyone can interact with each separatewise without disturbing at that place normal routine.-As memos are records of facts and decisions, they establish the accountability. So some businesses prefer to use memos even for puny events and requests than tele call off set calls or verbal conversations. -Memos are designed to scarce have one or 2 pages of information which makes them a ambitious tool to use for discussing complex topics.-Memos are only meant to focus on a single subject, so they are not a good ch oice if you need to convey sextuple topics to employees.-There is a formal tone to a memo which isnt suitable for communicating sensitive information.-Memos send out the message that the decision has already been made and that you dont get to give your opinion on the matter. Since a memo is sent out to employees of the company they would understand how to read and what everything means so you shouldnt have to adapt any of the information to make it easier to understand, but it wouldnt be suitable for the blind or those who are visually stricken. A possible adaption for the blind or visually impaired is to supply a specialist programme the will read the memo back to you or you could send out a braille version of the memo. If it is take then they could also send out a modify memo for the employees that find it difficult to understand. E-mailAn E-mail is a powerful communication method for modern organisations. It is quick, easy to use and very cheap compared to letters and telepho ne calls. E-mails can be with the recipient inside seconds and they give both parties a written copy of the message which can be used for reference. Because e-mails a digital they are extremely easy to store. An e-mail can be used internally and externally to a business depending on what youre using it for. WrittenYou can only send e-mails electronically-Emails do not use paper so it go ons hundreds of trees being cut down and help reduce global warming.-E-mails are a lot quicker to send and receive than conventional mail and they are a lot easier to store than conventional mail because e-mails are all digital.-E-mails can be sent and received 24 hours a day 365 days a year so there is no specialize to when you can send e-mails unlike conventional mail.-E-mails can appreciation attachments which make it easier to send larger files to people and its a lot cheaper and easier to mountain than conventional mail. -It is possible that when sending an e-mail you can accidently send vir uses to the recipients and that virus will then go on to harm some other files.-Many people send spam mail which makes it very difficult and clip consuming to filter out all the spam from the important e-mails.-E-mails cannot be used for official business documents. They maybe lost and you cannot sign them.-Your call box might get flooded with emails after a certain beat so you would have to clear it out from time to time. E-mails are suitable for communicating within a business and it is an easy, luxuriant and often trustworthy service of communicating within a business informally or formally. E-mails are suitable for almost everyone. It could become difficult for someone who isnt used to using e-mails and computers to get used to.This can cause complications between employees in the workplace. It can also cause problems to the blind and those who are visually impaired. If you are emailing someone from a different ethnicity it can be difficult to translate. It also wouldnt be suitable for the people who do not A possible adaptation for the visually impaired is the zoom run around that is on most computers which will zoom in on the e-mail to make the font larger and make it easier to read, an adaptation for the blind would be a programme on the computer that will read out the e-mail for the user. Another adaption for emailing someone from a different ethnicity is a translating programme that will translate to the language of your choice. FaxA fax is an throw of a document made by electronic understandning and convey it through the telephone system Written and non written because you can send images through the fax appliance as well as written messages. You can only send faxes electronically through the telephone system -You only need a fax and a telephone logical argument to be able to fax documents to someone.-It is a lot easier to fax a letter to someone, than trying to tell it to someone over the phone.-The recipient will have a physical paper with your signature on it if needed which you could not give to someone by phone.-With a fax form you can quickly send documents from one building to another without the need to rely on other messaging services or other potentially costly document sending services.-Because a fax machine provides the sender with a receipt after the document has finished contemptible through the fax process, the user has evidence that he did actually send the document he claims to have. -Fax machines are not environmentally friendly they can require a lot of paper depending on what you are faxing.-It ties up the phone line slice a document is being sent o received which means you cannot use the phone line if you are faxing.-Documents you have sent via fax are not as secure and secure as other type of communication methods.-There is a higher(prenominal) chance of losing faxes which could potentially be important and a lot of blank space is consumed for the storage of the gradeed faxes.-There is no guarantee that the faxed hard copy will be produced clearly, sending a clear copy doesnt always mean a clear copy will be received. Faxes are suitable for sending single documents to another building. Theyre also relatively fast and easy to send from building to building and it gives you a hard which can be used as evidence. Faxes will not be suitable for the blind or people who are visually impaired. It wouldnt be suitable for people who dont know much approximately the business your faxing them about. A possible adaptation for the blind or for people who are visually impaired is to send that fax and get them to scan it in to the computer so it can read it back to them and they can then make a reply or do what has been asked in the fax. If it has any business jargon you would send a simplified version to the people who arent used to being involved in all the business jargon. SMSSMS is a text messaging service component of phone, nett or mobile communication systems, which ren der the exchange of short text messages between fixed line or mobile phone devices. Written and non written because it is also possible to send multimedia via SMS such as pictures and short videos. You can only send SMS messages electronically.-There is no time limit that you can send SMS messages they can be sent at any time and any day of the year.-The recipient of the text message doesnt have to have their phone switched on to receive it.-SMS messages can save time rather than interrupting someone with a phone call.-The messages can be sent easily and very quickly so it takes less time to send SMS messages than it does to make a phone call.-With an SMS you can get sequential to the point unlike phone calls where you can be distracted by what the other person is saying.-Text messages are also cheaper to send than phone calls so it saves the business money.-SMS messages are also very convenient and simple to send because almost everyone in business owns a mobile phone so they can send SMS messages. -Only short messages can be sent or it will cost more money to send a long message via SMS.-Needs relatively nimble fingers to be able to type on a small mobile phone keypad.-It can take some time to create a message if you are not old(prenominal) with the text speak shortcuts.-It can sometimes take a while for the message to arrive at the recipients phone if the network is busy.-The cost to send an SMS message internationally can be very expensive due to the network charges.-SMS messages are informal and shouldnt be used for overserious or formal messages. SMS messages are suitable for mostly everyone even the younger children because the messages are shorter and more to the point so they wouldnt have to read it for a long period of time. It might not be very suitable for the older generation that isnt used to using the parvenu technology and mobile phones. It also wouldnt be suitable for the blind or people who have visual impairment because they wouldnt be able to read the messages. A possible adaptation for the blind or those who are visually impaired is to get an application that reads the message out loud to you. Another adaptation would be to send a simplified message to children to try and keep them concentrated on what you want them to do. bid / MobilePhoneTelephone calls are still very useful for fast communication, enabling quick feedback and discussion. Modern telephone facilities can allow conference facilities so that a number of people can be involved in the same conversations. Non Written.You can only make phone calls electronically. It is also possible to make phone calls off a computer which makes it very easy and convenient to make a phone call. -Its a fast and relatively reliable form of communication and you can contact anyone anywhere as long as they have a network connector.-When using a phone you can get an flashgun response without the need of waiting like conventional mail.-With mobile phones its an easy and convenient method of communication because a lot of people carry a mobile phone with them everywhere.-It helps you easily get a hold of someone in an emergency situation because of how convenient and simple a mobile is to use. -You cannot see the persons face so you cant tell if the person is being serious or not and you cant see their body language.-Anyone can get your phone number and can start cold calling you, and start distracting you from what you need to be doing.-If you need to call someone in another country the cost of the call can be very expensive due to the connection charges.-You cannot keep it as evidence because there is no solid evidence of what was said unlike a letter or e-mail.-Its more difficult to avoid misunderstandings you cannot use visual behaviour to get feedback on whether or not your message is being understood or if there are things left unsaid. Phone calls arent suitable for people with audience impairment or deaf people. They also arent suitable for children because it would be difficult for some young children to stay concentrated for the whole of the conversation. A possible adaptation for children would be to use another method of media to try and communicate to keep them interested in the conversation. An adaptation for people with hearing impairment or people who are deaf would be a specialised programme on the pc that would type out what the other person is saying so you could read it out on the screen. telecasting ConferencingVideo conferencing allows two or more locations to communicate by cooccurring two-way video and audio transmissions. Non Written. Video conferencing can only be done electrically they can now be done off mobile phones which make them very easy and convenient to do theyre also getting cheaper for companies to set up. -Video conferencing is environmentally friendly because there is no need to travel around to go to meetings you can do it from your own office.-You can conference from anywhere in the world from a computer for next to no cost at all.-You can have a meeting with people from many different offices and counties without anyone having to travel.-its more personalised than a phone call because you can see their face and see how they react to some of the things you might be saying unlike the phone call where you can only hear their voice.-You can all view a document on the screen at the same time, and people can work together and add their own ideas. The document can be emailed to everyone when the conference has ended and there is no need to print things off like in a normal meeting.-Video conferencing can also be done over the internet for a relatively small cost but it wouldnt be as good reference or the response times will not be as good as if you pay for the equipment. -Business-level conferencingfacilities can be very expensive and everyone who is going to attend to the conference needs access to suitable ironware and software. A reliable, fast data link is r equired many companies involve a connection specifically to allow conferencing to take place which can also be very expensive.-Even with a fast connection there can be some delay between responses, especially if one of the people in the conference is on the other side of the planet.-If the hardware breaks for any of the participants then they cannot attend the conference / meeting.-People could be in different time zones which could mean that someone would have to stay up throughout the night just to attend the conference.-There is nothing transgress than a personal meeting to try and get to know someone. Video conferencing may not be that suitable for the older generation who arent used to using all the new technology. It also wouldnt be that suitable for children because they may not know how to use it or they may not be able to concentrate on what everyone else wants to talk about. Its not as suitable for the deaf or for people with hearing impairments because they wouldnt be able to hear what anyone is saying. Its not the best for the blind or people who are visually impaired but its better for them than it is for the deaf.A possible adaptation for the deaf or the hearing impaired is to have someone sign everything thats being said or have a programme on the computer type up what everyones saying. A possible adaptation for the elderly is to have someone teach them how to use the technology so they can then use it for themselves. An adaption for the children would be to try and use some sort of multimedia such as a DVD to teach them or even the internet because it might keep their attention better. Unit 4 Assignment 1Below is a suggestion for the table layout needed for Assignment 1. satisfyremember to read the brief carefully and check the unit specification. patently you will need to add extra rows.